Any successful company’s conference room serves as its nerve center. Collaboration-based meetings with stakeholders encourage participation, advance projects, and spark new ideas.
Here are some conference room technology trends to get your team involved and make the most of every meeting minute.
Latest Conference Room Technology Trends in 2022
Meeting Room Displays
The business sector around the world has embraced creative meeting room displays to present the right information at the right time and place, for visitors and employees alike, whether it be for impromptu meetings, showcasing a corporate or educational video, or displaying an important piece of information in the conference room, meeting room, or any office area. Intelligent meeting room display options should sync up with your devices across all operating systems and software.
Interactive Panels
Interactive panels allow for more engaging presentations, which makes meetings more fruitful. When used in conjunction with a video conferencing platform, you can easily annotate any on-screen content or use the built-in digital whiteboard to make your point, wirelessly display information from your laptop, tablet, or phone to the panel or vice versa, and interact with team members across devices. The technology fosters a collaborative environment while the interactivity keeps everyone interested.
Video-conferencing Solution
With a central hub for communication and idea development, teams want to be imaginative. This is where modern conference rooms absolutely require and benefit from next-generation video conferencing systems. They successfully connect office-based team members with colleagues who work from home or elsewhere, enabling seamless hybrid meetings. Whether the meetings are held in the same room or at different workplaces, effective video conferencing tools like Google Meet and Zoom, interactive whiteboarding, and screen sharing are necessary.
Advanced high-definition business webcams with built-in microphones, ultra-wide viewing angles to capture every person in the room, real-time auto-focus to adjust colors and brightness, and stunning videos with excellent sound are available for better video conferencing.
Wireless Presentation System
For meetings and presentations, conventional conference rooms still use HDMI cables and antiquated display technologies. These devices stifle teamwork, and we are all aware of the issues with cables that result in cluttered workspaces and delayed presentations. Investing in wireless meeting room technologies that allow for immediate and seamless meetings is essential for modern conference rooms. Wireless presentation systems are plug-and-play solutions to wirelessly present or display information from any device to the main board without any lag and without using unsightly HDMI cables. Wireless screen-sharing software pre-installed in interactive panels like CloudTouch or hardware solutions like AirStream. Whether you’re engaging with your team or presenting to customers, wireless presentation is a great addition to corporate displays.
Clear Acoustics
When the audio in your meeting crackles, there is nothing more frustrating. The productivity of meetings is immediately impacted by the poor audio quality. We’ve all had meetings where people keep asking for information, and then the meeting ends with no clear next steps. All of a sudden, a meeting that should have lasted 15 minutes is taking your team members upwards of an hour to finish getting everyone on the same page.
For any productive meeting, successful presentation, and especially during video-conferencing to make conversations clear and accessible to all team members, clear and high-quality audio is a must-have.
How to Optimize Meeting Rooms to Perform Hybrid Work?
Not Everyone Will Return to the Meeting Room
Only 23.4 percent of participants in the study thought office workers would attend every conference room meeting. Most office workers will stay at their workstations for all or part of meetings rather than congregating in small spaces with coworkers. As a result of this dilemma, improving meeting experiences must go beyond the conventional conference room and include strategies like interactive meeting room displays, premium business cameras, and audio devices to offer fantastic experiences for meeting participants wherever they may be.
Upgrade the In-room Experience
If starting a video conference requires determining the best webcam for formal business video conferencing and how to share a screen wirelessly during video conferencing, it’s time to reconsider your in-room approach. Think about video conferencing programs that make it simple for users to join various meeting room applications, like joining meetings wirelessly with just one click from a laptop, tablet, or smartphone.
Plan Advanced In-room Capabilities With Professional Business Webcams
Suppliers of meeting apps have created features that collect videos from individual meeting attendees and display each in-room participant in their own box. Remote participants may see each person in the room individually rather than receiving a blurry image of everyone present. To offer this capability, additional cameras that can satisfy a vendor’s specific requirements must be purchased. In larger rooms, multiple cameras and adequate microphone coverage might be needed to ensure that meeting applications can record every in-room participant. Think about making an investment in cameras and audio gear that provide better visual and aural experiences, such as 4K video resolution and noise cancellation to reduce background noise.
Consider Adding Touch Screens Like Interactive Panels
Speaking of ideation, digital whiteboard tools have seen tremendous growth in the past year. These tools enable teams to work together on an intelligent interactive digital canvas to flesh out and discuss ideas, make clever presentations, brainstorm and collaborate with teams. Employees will likely use their conferencing equipment instead of using virtual whiteboard applications in a contemporary meeting space, which will result in less participation in meetings. All different kinds of meeting spaces can use these interactive panels as a videoconferencing endpoint.
Invest in Space Management
A successful and uninterrupted meeting, collaboration, and simple connectivity with the new work culture all depend on using the appropriate conference room technologies, whether the meeting space is a large conference room, a medium-sized meeting room, or a small huddle room.
8 Conference Room Design Ideas & Trends for 2023
Virtual Reality (VR) Design Capabilities
In order to allow customers to preview a space before making a purchase, DGI now provides a room configuration tool. You can build a room of any size and add equipment, furniture, and acoustical elements in an “a la carte” fashion to personalize the space. Due to the end user’s ability to see and comprehend the finished product, this enables a hands-on design experience.
Flexible Meeting Spaces
For department meetings or client conferences, a sizable conference room is ideal. These spaces, however, are not the best for quick brainstorming sessions or one-on-one conversations.
These enormous meeting spaces are frequently reserved for small purposes, a waste of resources that results in impersonal conversation and is a major issue for many growing businesses as a result of conference room shortages.
Numerous companies are choosing flexible, adaptable conference room designs as a solution to this conundrum. No need to tear down the drywall or put in new beams, though, so don’t worry. With the flexibility provided by removable wall dividers, you can divide a large conference room into two smaller meeting spaces or combine several spaces to accommodate a large gathering.
LED Video Walls
An LED video wall is currently the most cutting-edge display option for any conference room layout.
LEDs were once regarded as the industry’s unicorn because they were expensive and difficult to come by. Thankfully, prices have dropped significantly, allowing you to have the best display in any conference room or meeting space.
By displaying vivid colors, from the whitest of whites to the blackest of blacks, LED technology outperforms any projector or monitor. All meeting participants will have an accurate understanding of your presentation thanks to the high-quality, sharp images that look great from any angle. LED video walls are also low maintenance and power-efficient.
Interactive Whiteboards
You can give more engaging presentations using interactive whiteboards, which will lead to more productive meetings.
Combined with your video conferencing platform, you can:
• Annotate documents and photos
• Record meetings
• Save and email files in various formats
• Collaborate with team members across devices, offices, and time zones
Meetings run more smoothly thanks to technology and interactivity.
Video Conferencing
With advantages for both employees and employers, many industries are embracing work-from-home opportunities. But in remote situations, meetings can be challenging. Even though traditional phone calls can accomplish the same tasks, there’s no denying that face-to-face interactions foster more fruitful, cooperative conversations.
Video conferencing technology is a necessity for contemporary conference rooms worldwide because meetings can never be avoided (sorry). For all employees to have more productive meetings, regardless of whether they are in the same room or in different time zones, software like Zoom provides video conferencing, interactive whiteboarding, and screen sharing.
One thing to keep in mind is that the size of your meeting rooms will determine the types of video conferencing equipment you’ll need, such as cameras, speakers, microphones, and so forth. Furthermore, careful positioning of this equipment will be important if you’re embracing flexible meeting room designs.
The Future of Zoom Rooms
The features of Zoom Room are always being updated and improved. The room display and room controller now display chat messages for participants to view as well as in-room attendee counting. In addition, there are new features that allow outgoing SIP/H.323 calls to be placed without the need for additional licenses and the ability to automatically start or end meetings based on the time that is scheduled.
And there are more adjustments coming.
Early in 2020, users of Microsoft Teams and Zoom Rooms will be able to join each other’s meetings without the use of any additional licenses or third-party services, according to the company blog.
Crystal Clear Acoustics
No matter how cozy the furniture is or how stunning the wall art may be, bad acoustics can ruin any space. The effectiveness of your meetings can be made or broken by how well your conference room is managed, particularly.
There are sound-absorbing techniques that can give you all the discretion you require if your conference room or meeting space is intended for private conversations. Many people worry about installing unsightly sound panels that clash with their décor, but acoustic art panels can be personalized with images, brand colors, logos, and other designs to keep your room distinctive to your business.
Personalized Conference Rooms
There are way too many meeting rooms that are decorated and lit like interrogation rooms. It’s very challenging to get everyone to concentrate and be creative in an environment with stark white walls and uninviting lighting.
You can channel your inner Joanna Gaines while brainstorming conference room design ideas. The effectiveness of a meeting can be significantly improved by even making minor design changes to your conference room. Your meeting area can change from a dull four-wall room into an inspiring center of creativity by adding a colorful accent wall, custom-branded signage, or an inspirational piece of wall art.
Final Thoughts: Worthy Investment
Your continued success in the modern business world depends on how effectively you interact with both your internal talent and your external partners.
The most forward-thinking companies in today’s market are investing in conference room technology that streamlines immersive, personalized communications both virtually and in person.
